Manage Project Membership

Project membership

A Project is essentially a workspace that contains Collections along with Owners and Members authorized to view the contents of those Collections. There can be multiple Projects in an organization, each with different Owners, different Members, and different Collection access. To understand the difference between Project Owners, Project Members, and Collection roles, see ASM Roles and Permissions.

Invite users to join your Project

Once users have been added to your Organization, you can add them as a Project Owner or Project Member.

Video: Add users to your project

Add an Owner or Member to your project

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If an ASM user is not a Project Owner, they must be assigned a role within a Collection in order to view that Collection. For more information, see Assign Roles Within a Collection.

You must be a Project Owner to complete the following steps.

From the ASM Projects and Settings menu, select your Project and click Account Settings.
Click Members and select the appropriate tab: Owners or Members
Click the relevant option: Add Owner or Invite Member
Search for and Add each user you want add to the Project.

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If you are unable to locate a user, confirm that the user exists.

Groups

If you have multiple people to add to a Collection, or if you find yourself frequently adding the same people to Collections, you may want to create a Group of those people to simplify the process. For example, if you have seven Members in a Blue Team that will always need to be added to new Collections, you can create a Group called Blue Team that contains those seven Members, and then add that one Group to new Collections.

Create a Group

From the ASM Projects and Settings menu, select a Project and click Account Settings.
Click the Groups tab. From here, you can view and edit existing Groups and add new Groups.
Click Create Group.
Populate the Group form.
a. Enter a Group Name.
b. Add Members to the Group.

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If you are unable to locate a user, confirm that the user exists.
Click Create Group. The new Group is created.

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As with Members, Groups must be assigned a role within a Collection in order to view Collection-specific data. For more information, see Assign Roles Within a Collection.